The processing of personal data
This information concerns how the Swedish Fund Selection Agency, as personal data controller, processes personal data, so that you may know your rights. The data subject is the person whose personal data is processed. This information is therefore designed to provide an overall description of the authority’s personal data processing.
How the Swedish Fund Selection Agency processes personal data
The mandate of the Swedish Fund Selection Agency is to administrate the fund platform for the premium pension and to procure funds for the same. Its duties include conducting contract management and regularly evaluating and assessing the fund managers’ management and organisation, and examining compliance with contracts. The Swedish Fund Selection Agency may also, as needed, speak for the Government.
Within the framework of the mandate of the Swedish Fund Selection Agency, personal data are processed.
When you are the contact person or otherwise represent a fund company that is listed on the Swedish Pensions Agency’s fund platform, your personal data, such as your name, role and contact information, are processed in order to administrate the initial and ongoing scrutinization of the fund companies on our fund platform.
We also handle a list of contact information linked to you as the contact person in order to contact the fund company with any questions we may have related to daily fund trading.
As a rule, the personal data is such that can be found in public documents and is subject to storage in accordance with archive legislation.
The tasks of the Swedish Fund Selection Agency are stipulated in laws and ordinances that contain regulations governing the requirements on the funds procured, regulations on the scrutinization of funds and fund managers, regulations on the actual procurement procedures, and regulations on cooperation. In order to carry out its tasks, it is essential for the Swedish Fund Selection Agency to process personal data. The processing of personal data is done to carry out a task of public interest or as part of the data controller’s exercise of its authority and is therefore supported by the EU data protection ordinance.
How we process personal data when procuring funds
The Swedish Fund Selection Agency processes personal data in order to procure funds on the financial markets for a fund selection platform for the premium pension.
The personal data processing concerns primarily information about representatives of fund managers, representatives of cooperation partners and external asset managers. The information processed is names, contact information and personal identity numbers, as well as other information of relevance to the representatives’ occupation, such as their role, position, and ownership of companies, as well as certain information about their personal conduct and reputation. On the basis of this, it may happen, in isolated cases, that sensitive personal data, such as information concerning transgressions of law, is processed.
How we process personal data when monotoring and following up funds
The Swedish Fund Selection Agency processes personal data in order to review and follow up fund managers listed on the fund selection platform for the premium pension to ensure that they live up to imposed requirements and conditions. The personal data processing concerns primarily information about representatives of fund managers, representatives of cooperation partners and external asset managers.
The information processed is names, contact information and personal identity numbers, as well as other information of relevance to the representatives’ occupation, such as their role, position, and ownership of companies, as well as certain information about their personal conduct and reputation. On the basis of this, it may happen, in isolated cases, that personal data that warrants particular protection, such as information concerning transgressions of law, is processed.
How we process personal data when collaborating with other public authorities
The Swedish Fund Selection Agency processes personal data to review and follow up fund managers and funds to ensure that they live up to statutory requirements and contractual conditions. The personal data processing concerns primarily information about representatives of fund managers, representatives of cooperation partners and external asset managers.
In order to review and follow fund managers’ and funds’ compliance with statutory requirements and contractual conditions, the Sedish Fund Selection Agency must collaborate with other public authorities by submitting and requiring provision of information. Where this is concerned the Sedish Fund Selection Agency cooperates especially with the Swedish Pensions Agency, the insurer for the premium pension.
Within the framework of their collaboration, the Swedish Pensions Agency and the Swedish Fund Selection Agency must, when necessary, exchange data with one another, in order to fulfil their mandates. While this may include personal data concerning fund managers’ representatives, and collaboration partners’ and external asset managers’ representatives, it applies particularly to fund managers and funds.
The investigation may also lead to the Swedish Fund Selection Agency having to provide personal data to the relevant supervisory authority or to other law enforcement authorities.
The information processed is names, contact information and personal identity numbers, as well as other information of relevance to the representatives’ occupation, such as their role, position, and ownership of companies, as well as certain information about their personal conduct and reputation. On the basis of this, it can happen, in isolated cases, that personal data that warrants particular protection, such as information concerning transgressions of law, is processed.
Special considerations concerning the principle of public access to official documents
Documents sent to and from the Swedish Fund Selection Agency are generally public documents that have been officially registered. Public documents may be handed over upon request if the information they contain is not confidential.
This processing of personal data is done to fulfil the requirements of the public access to information and secrecy legislation, the archives legislation and the Administrative Procedure Act. The processing of personal data is done to carry out a task of public interest or as part of the data controller’s exercise of its authority and is therefore supported by the EU data protection ordinance.
Who may access your personal data
Just who gets access to your personal data is determined by their need to know. This implies that employees and board members at the Swedish Fund Selection Agency may have access to your personal data.
The Swedish Pensions Agency is the host authority of the Swedish Fund Selection Agency and also personal data assistant for the Fund Selection Agency. This implies that employees of the Swedish Pensions Agency may also access personal data when the Swedish Pensions Agency performs tasks at the behest of the Swedish Fund Selection Agency.
Within the framework of its collaboration with other authorities, particularly the Swedish Financial Supervisory Authority and the Swedish Pensions Agency, personal data may be shared between authorities when necessary.
Personal data may also be handed out upon request for disclosures of public documents if such an obligation is still found to exist after a confidentiality inquiry.
When you visit the website
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How your personal data are stored
The personal data that the Swedish Fund Selection Agency processes are often found in public documents. The fundamental principle is that authorities must store public documents, but there are some situations in which authorities may shred – that is, erase – public documents. Authorities’ shredding of public documents requires support in a law or ordinance or in the regulations of the National Archives of Sweden. How long personal data is processed therefore depends on what shredding regulations apply to the public documents in which the data are contained.
Regarding personal data not contained in public documents, they must be erased when it is no longer necessary for the authority to process them in order to carry out its assigned tasks.
How long personal data is processed therefore depends on the situation in which they occur and what shredding regulations apply to the public documents in which they are contained.
Your rights as a data subject
As someone whose personal data are processed by the Swedish Fund Selection Agency you have several rights that you may request to have examined. When the Swedish Fund Selection Agency processed your personal data you may:
- request access to your personal data – a so-called extract.
- request a correction, if you consider the information to be incorrect or misleading.
- request restriction or erasure; or object to the processing.
- revoke your consent if your personal data have been processed on the basis of your consent,
- request damages if your personal data have been processed in contravention of applicable data protection regulations and you have suffered injury.
You exercise your rights by contacting the Swedish Fund Selection Agency in the following ways:
- Email: registrator@ftn.se
- You may also reach the data protection officer through the switchboard, Tel. +46-10-459 85 00
The right to lodge a complaint with the Swedish Authority for Privacy Protection
As a data subject you also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (IMY), if you have concerns and are dissatisfied with how we process your personal data.
Contacting the Fund Selection Agency’s data protection officer
The Swedish Fund Selection Agency’s data protection officer serves as the liaison with data subjects. Therefore, you can always contact the data protection officer to ask questions or share your concerns about the authority’s processing of personal data. The data protection officer can be reached by email, regular mail or telephone.
- Email: dataskyddsombud@ftn.se
- Mailing address:
- You can reach the data protection officer through the switchboard at Tel. No.: +46-10-459 85 00